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Privacy Policy

Last Updated: October 8, 2025

TL;DR (Quick Summary)

1. Information We Collect

We DO NOT Collect:

  • Email content
  • Email metadata (subject, sender, dates)
  • User identifiable information
  • Browsing history
  • Usage analytics
  • Tracking data
  • Cookies (beyond Chrome's standard storage)

What Stays in Your Browser:

The following data is stored locally in your browser using Chrome's secure storage API:

  • Settings & Preferences: Selected AI provider, model, personalization settings, UI preferences
  • API Keys (if you use OpenAI or Anthropic): Stored encrypted in chrome.storage.local, never transmitted to us, only used to communicate with your chosen AI provider
This data is stored only on your device and is never sent to us.

2. How Your Emails Are Processed

Option 1: Ollama (Local AI) - 100% Private

If you choose Ollama as your AI provider:

  • All email processing happens entirely on your computer
  • No data ever leaves your device
  • No internet connection required for classification
  • Complete privacy guarantee

Option 2: OpenAI (Cloud AI)

If you choose OpenAI and provide your own API key:

  • Your email subject, sender, and preview text are sent directly to OpenAI's servers
  • We act only as a passthrough - the data goes from your browser → OpenAI
  • We never see, log, or store this data
  • OpenAI's privacy policy applies: OpenAI Privacy Policy
  • You are responsible for your API usage and costs

Option 3: Anthropic Claude (Cloud AI)

If you choose Anthropic and provide your own API key:

  • Your email subject, sender, and preview text are sent directly to Anthropic's servers
  • We act only as a passthrough - the data goes from your browser → Anthropic
  • We never see, log, or store this data
  • Anthropic's privacy policy applies: Anthropic Privacy Policy
  • You are responsible for your API usage and costs

3. Data Storage

All extension data is stored using Chrome's built-in storage API (chrome.storage.local):

  • Encrypted at rest by Chrome
  • Synced across devices only if you enable Chrome Sync
  • Can be cleared by uninstalling the extension
  • No external databases or servers

4. Third-Party Services

AI Providers (When You Choose Them):

Ollama:

  • Runs locally on your computer
  • No data transmission
  • No privacy policy applies (it's your local instance)

OpenAI:

  • Privacy Policy: OpenAI Privacy Policy
  • Data sent: Email subject, sender, preview
  • You provide your own API key

Anthropic:

No Other Third Parties:

  • No analytics (Google Analytics, etc.)
  • No crash reporting (Sentry, etc.)
  • No advertising networks
  • No tracking pixels
  • No social media integrations

5. Permissions Explained

Our extension requests the following Chrome permissions:

storage

Why: Store your settings, preferences, and API keys locally

Data Access: Only data you explicitly save

Privacy Impact: None - data stays on your device

activeTab

Why: Access the currently active Gmail tab to display the sidebar

Data Access: Current tab URL (to confirm it's Gmail)

Privacy Impact: Minimal - standard for Gmail extensions

host_permissions

Hosts:

  • http://localhost:11434/* - Communicate with local Ollama instance
  • https://api.openai.com/* - Send requests to OpenAI (if you use it)
  • https://api.anthropic.com/* - Send requests to Anthropic (if you use it)

6. Data Sharing

We DO NOT share your data with anyone because we DON'T HAVE your data.

If you use OpenAI or Anthropic:

  • Data is sent directly from your browser to their servers
  • We are not involved in this transmission
  • Refer to their respective privacy policies

7. Security

API Keys:

  • Stored in Chrome's encrypted storage
  • Never transmitted to us
  • Never logged
  • Protected by Chrome's security model

Email Content:

  • Processed in-memory only (never written to disk)
  • Not stored by the extension
  • Transmitted to AI provider only when classification is triggered

8. Your Rights

Data Access:

All your data is stored locally. You can access it via extension settings or Chrome DevTools.

Data Deletion:

  • Uninstall the extension to remove all data
  • Clear extension data in Chrome settings
  • Individual settings can be reset in the extension

9. Open Source

This extension is open source. You can:

  • Review all code on GitHub
  • Verify our privacy claims
  • Audit the code yourself
  • Contribute improvements

10. Contact Us

If you have questions about this privacy policy:

Clarity for Gmail is designed with privacy as the #1 priority:

  • No data collection - We don't have servers or databases
  • Local processing - Use Ollama for 100% privacy
  • User choice - You choose your AI provider
  • Transparency - Open source code you can audit
  • Security - Encrypted storage for sensitive data

When in doubt, use Ollama - it guarantees your emails never leave your computer.